NCGS site-preparation questions
The fieldworker form for site preparation: site, works, conditions met, holes as positions.
What it captures
Questions
Site preparation record
- Which site is this about? (required)
- The site being prepared, from the site register.
- Help: Pick it from the site list. Only sites assessed as suitable, or suitable with conditions, are listed.
- Which site preparation work day is this record for? (required)
- The site preparation activity this record belongs to.
- Help: Usually today’s work party at this site.
- Record each hole you dug. (required)
- One entry per hole dug.
- Help: Stand at the hole, capture the point, and photograph the hole before planting.
- Is compost or manure ready for planting day? (required)
- Whether compost or manure is at the site, arrives with the trees or is not planned.
- Help: At the site, arriving with the trees on planting day, or not planned for this site. Compost is mixed in with each tree on planting day and recorded there.
- Choices: NCGS Material Readiness: At the site, Arrives with the trees, Not planned
- Are stakes ready for planting day? (required)
- Whether stakes are at the site, arrive with the trees or are not planned.
- Help: At the site, arriving with the trees, or not planned. Stakes are put in with the trees on planting day, not now.
- Choices: NCGS Material Readiness: At the site, Arrives with the trees, Not planned
- Are tree guards ready for planting day? (required)
- Whether tree guards are at the site, arrive with the trees or are not planned.
- Help: At the site, arriving with the trees, or not planned. Guards protect young trees from animals and mowers and go up with the trees on planting day.
- Choices: NCGS Material Readiness: At the site, Arrives with the trees, Not planned
- Were any holes already filled with soil mixed with compost or manure?
- Holes pre-filled with soil mixed with compost or manure before planting day.
- Help: Optional. Only if holes were filled before planting day with soil already mixed with compost or manure. Often only the hole is dug now and the soil is mixed on planting day; that is recorded per tree at planting.
- Was fencing put up or repaired to prepare this site? (required)
- Fencing installed or repaired.
- Help: Repairs to an existing fence count too.
- Which conditions from the site assessment are now met?
- A named condition from the assessment that is now met, quoted exactly.
- Help: Only if the site was cleared with conditions. Copy each met condition exactly as the assessment words it; planting cannot start until all are met.
- Who made this observation? (filled automatically) (required)
- The person who made this record.
- Help: Filled in from your login.
- In which role did you make this observation? (required)
- Fieldworker or supervisor.
- Help: Filled in from your enrolment.
- Choices: NCGS Observer Roles: Fieldworker, Supervisor
- Date and time recorded (filled automatically) (required)
- When the preparation was recorded.
- Help: Filled in automatically.
- How was this information first recorded? (required)
- How this was captured.
- Help: Choose the original capture method. If you are now entering a paper form, choose paper rather than the app used to transcribe it.
- Choices: NCGS Capture Channels: Dedicated app, Paper, transcribed
- Record the land cover and intactness after site preparation. (required)
- What is on the ground at the site after preparation.
- Help: Record what is on the ground and how intact the natural vegetation is. The vegetation type is derived from the pinned map; do not guess or enter it here.
- Add photos or documents for this record. (required)
- Photos and documents that show the preparation work was done.
- Help: Take at least one new photo of the prepared site with location turned on.
- What problems or other details should be recorded about this site preparation?
- Problems, suggestions or anything else about the preparation. Names no person.
- Help: Problems or suggestions for this site. Do not write names.
- Capture-device latitude (decimal degrees) (required)
- Latitude of the capture device when the record is saved.
- Help: Filled in automatically from the device location when this record is saved.
- Capture-device longitude (decimal degrees) (required)
- Longitude of the capture device when the record is saved.
- Help: Filled in automatically from the device location when this record is saved.
Planting position
- What is the latitude of this hole? (required)
- Latitude of the hole.
- Help: Stand at the hole and capture the point. Decimal degrees; south is negative.
- What is the longitude of this hole? (required)
- Longitude of the hole.
- Help: Captured together with the latitude.
- How accurate is this hole’s point? (m)
- How far the hole may lie from the recorded point, in metres.
- Help: Use the accuracy the phone shows. If it is more than 5 m, wait and capture again.
- Take a photo of the prepared hole. (required)
- A photograph of the prepared hole.
- Help: Use the camera, not the gallery, with location turned on.
- If this prepared hole will not receive a tree, what is the reason?
- Only if this hole received no tree on planting day: why.
- Help: Leave empty while the hole is still awaiting planting. Complete only when it is being closed without a tree; the reason marks it as closed for planting.
Evidence item
- What does this photo or document show? (required)
- What this photo or document is. Each form’s own rules say which types it needs.
- Help: Pick one for each file you add.
- Choices: NCGS Evidence Types: Site photograph, Tree photograph, Ground-cover photograph, Stock photograph, Nursery delivery note, Recipient acknowledgement, Attendance register, Site agreement, On-screen signature, Recorded consent, Agreement notice, Interview notes, Report, Ledger export
- Scan the QR sticker you put on the document.
- The UUID on the QR sticker put on a paper document, so the office’s later scan can be linked to this photo.
- Help: Only for a document: stick a new QR sticker on its first page before you photograph it. The office scans the whole document later.
- Take the photo. (required)
- The photo, kept by its content address.
- Help: Use the camera. For a document, photograph its first page with its QR sticker showing.
- Photo latitude (from the photo)
- Latitude of the place the photograph was taken, as recorded with it.
- Help: Filled in from the location you capture after the photo.
- Photo longitude (from the photo)
- Longitude of the place the photograph was taken, as recorded with it.
- Help: Filled in from the location you capture after the photo.
Site state
- What covers the ground where trees would go?
- Only if the site has no land cover yet, or it differs from the one recorded: what is on the ground now, as you see it.
- Help: Only if the site has no land cover yet, or what you see differs from the one recorded. Managed grass is a mown field or lawn. Indigenous grassland is natural veld.
- Choices: NCGS Land Cover: Built-up, Degraded or disturbed, Cropland, Managed grass or lawn, Indigenous grassland, Wetland, Riparian, Existing woodland, Bare soil
- What state is that ground cover in?
- With the land cover, always: how close the cover is to its natural state.
- Help: Answer with the land cover. Intact: natural cover with its original plants. Degraded: still recognisable but damaged. Transformed: replaced by another land use.
- Choices: NCGS Intactness: Intact, Degraded, Transformed
- Does what you see differ from the mapped vegetation type?
- Whether what you see on the ground differs from the mapped vegetation type.
- Help: Answer yes if the plants on the ground do not match the map.
Build your own instrument
| Instrument | NCGS site preparation form (the standard’s generated form) |
|---|---|
| standard release | 0.7.0-dev |
| submission identifier field | KEY |
| export timezone | +02:00 |
| links survey layer | yes |
Downloads: form-fields.csv, form-choices.csv
Record structure
record: Site preparation record- Fixed answer: How was this information first recorded?: Dedicated app
record.createsPosition: Planting position; via question: Record each hole you dug.; source group:record.createsPositionrecord.createsPosition.holePhoto: Evidence item; via question: Take a photo of the prepared hole.; source group:record.createsPosition.holePhoto
record.hasEvidence: Evidence item; via question: Add photos or documents for this record.; source group:record.hasEvidencerecord.hasSubject: Site state; via question: Record the land cover and intactness after site preparation.
Fields
| Field | Type | Group | Question | Personal or media | Resolved by |
|---|---|---|---|---|---|
record.conditionMet |
string |
Which conditions from the site assessment are now met? | |||
record.createsPosition.holePhoto.contentCid |
file |
record.createsPosition.holePhoto |
Take the photo. | media field | |
record.createsPosition.holePhoto.documentTag |
string |
record.createsPosition.holePhoto |
Scan the QR sticker you put on the document. | ||
record.createsPosition.holePhoto.evidenceType |
select_one record.createsPosition.holePhoto.evidenceType |
record.createsPosition.holePhoto |
What does this photo or document show? | ||
record.createsPosition.holePhoto.photoLatitude |
decimal |
record.createsPosition.holePhoto |
Photo latitude (from the photo) | ||
record.createsPosition.holePhoto.photoLongitude |
decimal |
record.createsPosition.holePhoto |
Photo longitude (from the photo) | ||
record.createsPosition.lat |
decimal |
record.createsPosition |
What is the latitude of this hole? | ||
record.createsPosition.locationAccuracyMetres |
decimal |
record.createsPosition |
How accurate is this hole’s point? (m) | ||
record.createsPosition.long |
decimal |
record.createsPosition |
What is the longitude of this hole? | ||
record.createsPosition.unplantedReason |
string |
record.createsPosition |
If this prepared hole will not receive a tree, what is the reason? | ||
record.deviceLatitude |
decimal |
Capture-device latitude (decimal degrees) | |||
record.deviceLongitude |
decimal |
Capture-device longitude (decimal degrees) | |||
record.fencingInstalled |
boolean |
Was fencing put up or repaired to prepare this site? | |||
record.guardsReadiness |
select_one record.guardsReadiness |
Are tree guards ready for planting day? | |||
record.hasEvidence.contentCid |
file |
record.hasEvidence |
Take the photo. | media field | |
record.hasEvidence.documentTag |
string |
record.hasEvidence |
Scan the QR sticker you put on the document. | ||
record.hasEvidence.evidenceType |
select_one record.hasEvidence.evidenceType |
record.hasEvidence |
What does this photo or document show? | ||
record.hasEvidence.photoLatitude |
decimal |
record.hasEvidence |
Photo latitude (from the photo) | ||
record.hasEvidence.photoLongitude |
decimal |
record.hasEvidence |
Photo longitude (from the photo) | ||
record.hasSubject.intactness |
select_one record.hasSubject.intactness |
What state is that ground cover in? | |||
record.hasSubject.landCover |
select_one record.hasSubject.landCover |
What covers the ground where trees would go? | |||
record.hasSubject.vegetationTypeContested |
boolean |
Does what you see differ from the mapped vegetation type? | |||
record.observedAt |
dateTime |
Date and time recorded (filled automatically) | |||
login |
text |
Who made this observation? (filled automatically); In which role did you make this observation? | personal field | Agent from the people register; Role from the people register | |
record.preparationNote |
string |
What problems or other details should be recorded about this site preparation? | |||
record.recordsActivity |
picker |
Which site preparation work day is this record for? | |||
record.recordsSite |
picker |
Which site is this about? | |||
record.soilAmended |
boolean |
Were any holes already filled with soil mixed with compost or manure? | |||
record.soilAmendmentReadiness |
select_one record.soilAmendmentReadiness |
Is compost or manure ready for planting day? | |||
record.stakesReadiness |
select_one record.stakesReadiness |
Are stakes ready for planting day? |
Personal field: True when the field’s value is personal data (a login, a name, a phone number): the survey layer records that the question was answered and never the answer (ADR-0007).
Choices
record.createsPosition.holePhoto.evidenceType
| Value | Label | Maps to |
|---|---|---|
site-photo |
site-photo | Site photograph |
tree-photo |
tree-photo | Tree photograph |
ground-cover-photo |
ground-cover-photo | Ground-cover photograph |
stock-photo |
stock-photo | Stock photograph |
delivery-note |
delivery-note | Nursery delivery note |
recipient-acknowledgement |
recipient-acknowledgement | Recipient acknowledgement |
attendance-register |
attendance-register | Attendance register |
site-agreement-document |
site-agreement-document | Site agreement |
on-screen-signature |
on-screen-signature | On-screen signature |
recorded-consent |
recorded-consent | Recorded consent |
agreement-notice |
agreement-notice | Agreement notice |
interview-notes |
interview-notes | Interview notes |
report-document |
report-document | Report |
database-export |
database-export | Ledger export |
record.guardsReadiness
| Value | Label | Maps to |
|---|---|---|
readiness-at-site |
readiness-at-site | At the site |
readiness-with-trees |
readiness-with-trees | Arrives with the trees |
readiness-not-planned |
readiness-not-planned | Not planned |
record.hasEvidence.evidenceType
| Value | Label | Maps to |
|---|---|---|
site-photo |
site-photo | Site photograph |
tree-photo |
tree-photo | Tree photograph |
ground-cover-photo |
ground-cover-photo | Ground-cover photograph |
stock-photo |
stock-photo | Stock photograph |
delivery-note |
delivery-note | Nursery delivery note |
recipient-acknowledgement |
recipient-acknowledgement | Recipient acknowledgement |
attendance-register |
attendance-register | Attendance register |
site-agreement-document |
site-agreement-document | Site agreement |
on-screen-signature |
on-screen-signature | On-screen signature |
recorded-consent |
recorded-consent | Recorded consent |
agreement-notice |
agreement-notice | Agreement notice |
interview-notes |
interview-notes | Interview notes |
report-document |
report-document | Report |
database-export |
database-export | Ledger export |
record.hasSubject.intactness
| Value | Label | Maps to |
|---|---|---|
intact |
intact | Intact |
degraded |
degraded | Degraded |
transformed |
transformed | Transformed |
record.hasSubject.landCover
| Value | Label | Maps to |
|---|---|---|
built-up |
built-up | Built-up |
degraded-or-disturbed |
degraded-or-disturbed | Degraded or disturbed |
cropland |
cropland | Cropland |
managed-grass |
managed-grass | Managed grass or lawn |
indigenous-grassland |
indigenous-grassland | Indigenous grassland |
wetland |
wetland | Wetland |
riparian |
riparian | Riparian |
existing-woodland |
existing-woodland | Existing woodland |
bare-soil |
bare-soil | Bare soil |
record.soilAmendmentReadiness
| Value | Label | Maps to |
|---|---|---|
readiness-at-site |
readiness-at-site | At the site |
readiness-with-trees |
readiness-with-trees | Arrives with the trees |
readiness-not-planned |
readiness-not-planned | Not planned |
record.stakesReadiness
| Value | Label | Maps to |
|---|---|---|
readiness-at-site |
readiness-at-site | At the site |
readiness-with-trees |
readiness-with-trees | Arrives with the trees |
readiness-not-planned |
readiness-not-planned | Not planned |